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| Members: CFC's handbook and by-laws are
available to download in a printer friendly format. (Click on "members only" and scroll to the bottom) Revised November 2006
II.
MEMBERSHIP III.
CLUB MANAGEMENT IV.
PILOT REQUIREMENTS V.
STUDENT PILOTS VI.
CONTINUING PILOT EDUCATION VII.
OPERATIONS AND RULES OF FLIGHT A. Aircraft through the Scheduler B. Individuals Authorized to Schedule and Fly the Club Aircraft C. Cancellations D. Responsibility
IX.
FUELING X.
OPERATIONS XI EQUIPMENT XII.
INSPECTION AND MAINTENANCE OF AIRCRAFT XIII.
CLUB RATES AND FEES XIV.
TIME AND EXPENSE RECORDS XV.
MISCELLANEOUS RULES I. INTRODUCTION Welcome to the Chuckanut Flying Club. The Club is a not-for-profit corporation whose members share an enthusiasm for aviation, seek to share the cost of flying, enhance their piloting skills, teach each other, and enjoy the company of other pilots. This handbook is intended to introduce new members to our procedures and operations and to provide existing members with a reference for continued use. A. Rights and Responsibilities of Members 1. Each member is expected to abide by the rules and regulations of the Club as set forth in this Handbook and to maintain the goodwill of those individuals the member comes in contact with. 2. As a representative of the Chuckanut Flying Club, each member's actions and attitudes reflect directly on the Club and the other members. 3. Since the Club operates through voluntary support of its members, each member is encouraged to help whenever they can with Club activities. 4. In order for the Club's records to be kept up-to-date, any changes of address or phone number should be submitted promptly to the Board of Directors, preferably directly to the Safety Officer. If possible each member should update their "User" information in Schedule Master, the Club's computerized scheduling system. 5. Members should keep their files updated as to personal qualifications. B. Membership Categories 1. Active Members consist of those members that have full membership privileges. Based on current insurance limitations, forty-five (45) positions per insured aircraft are available. The total number of members may be managed between 40 and 45 from time to time by the Board to optimize aircraft utilization and revenue and to minimize insurance expenses. 2. Inactive Members consist of those members that for health, financial and availability reasons are social members only and do not have direct access to the Club's aircraft. 3. Approved Flight Instructors are those FAA certified flight instructors who have joined the Club and been approved by the Board of Directors to provide pilot checkout and currency requirements for Active Members. C. Application for Membership 1. Applicants for Active Membership shall complete a Club supplied application form, which can be obtained from the Club's website, www.chuckanutflyingclub.com, the Membership Officer or any member of the Board of Directors. a. The completed application along with the application fee (See Section XIII - B, Club Rates and Fees) should be mailed or given to the Membership Officer or the Club President. b. The Board of Directors shall meet and vote on whether to approve the application during their regularly scheduled meetings and/or as membership positions become available. 2. Application for Instructor Membership a. Applicants for Instructor Membership need to fill out the club member application, be sponsored by a club member, approved by a majority of the Board, and be checked out in the plane by another Club instructor, then signed off. D. Member's Accounts 1. The Club operates on a pay-as-you-go basis. 2. Each member's account must be paid in full at the end of each flight. 3. A $25 assessment may be charged to Active Members with debit account balances 60 days past due or more. 4. Any member owing the Club more than 30 days in arrears will be considered grounded from further flying until the account is paid in full. If any member's account is more than 60 days in arrears, he/she will be notified by the Board of Directors and if payment is not made within 10 days will automatically have their membership canceled. 5. Flight violations or violations of good flying practices may result in suspension or expulsion, as determined by the Board of Directors. E. Resignation 1. Members must notify the Board of Directors of resignation from membership in the Club. If notification is not received, monthly dues will continue to accrue. 2. Resignation from the Club does not entitle a member to receive a refund of the application fee. A. Governance 1. The Club is governed by the Board of Directors, which consists of the President, Treasurer, Secretary, Safety Officer, and Maintenance Officers for each plane. Officers are elected in January (President, Secretary, one Maintenance Officer and Safety Officer) and in July (Treasurer, Membership Officer and the second Maintenance Officer). Club members are expected to take their turn in Club management. B. Meeting Dates and Time 1. The Board of Directors meets monthly on the second Monday at 4:30 P.M. at Bob's Burger and Brew - Barkley Village, unless the Board of Directors agrees on an alternative schedule. a. All members are invited to submit agenda items, in advance of the meeting, for consideration by the Board of Directors and give an oral presentation, if deemed appropriate by the President. 2. General Membership meetings will be held on a quarterly basis: January (which will serve as the Annual Meeting), April, July and October. a. The Board of Directors will designate times and places and the Secretary will be responsible for notifying all members. b. All members are strongly encouraged to attend General Membership meetings so they can remain well acquainted with Club issues and with one another. C. Officer's Entitlements 1. The President, Treasurer, Membership Officer, Safety Officer, Maintenance Officers and Secretary shall be granted a stipen equal to 10 hours flight time at the current Warrior rates towards flight time for each year of service on the Board of Directors. 2. The credited flying time must be used within 12 months and may not be accrued into the following year. A. Pilot License 1. The right to pilot an aircraft owned or operated by the Club shall be a privilege accorded only to Active Members of the Chuckanut Flying Club and other personnel approved by the Board of Directors to make required test flights. All Members must hold at least a Private Pilot license or be a Student Pilot under the instruction of a Approved Flight Instructor who is a Member of the Club. B. Medical Certificates 1. Members must have a valid medical certificate to solo or act as Pilot-in-Command of any Club aircraft. 2. Student pilots do not require a medical certificate/student license until they solo. C. Pilot Check-out and Currency Requirements 1. Each Club member must be checked out by a Club Approved Flight Instructor for each type of Club aircraft they intend to fly. b. The initial check-out familiarization will include practice areas, reporting points, and such maneuvers as the Club Approved Flight Instructor considers necessary. c. The Club's insurance carrier requires 5 hours in Type for high performance aircraft (i.e. C-182) for 100 hour plus total-time pilots and 10 hours in Type for members who have less than 100 hours total-time. 2. The Club requires an Annual Flight Review by a Club Approved Flight Instructor which may be satisfied by a BFR, completing a FAA Wings Program or a IFR currency check ride. 3. In addition to the requirements of testing and licensing by the FAA, during the annual review each member operating Club aircraft must successfully complete a written exam administered by a Club Approved Flight Instructor on FARs, Aircraft make and model, and airport operating procedures. a. A copy of the examination can be found in the Appendix of this Handbook. b. A copy of the initial examination for new members shall be made part of each member's official Club records. 4. During the initial check out and on an annual basis, the Club Approved Instructor will review with Club members the CFC Housekeeping Checklist, which is attached as an appendix to this Handbook. As appropriate, the Board of Directors will add to or modify this checklist. 5. Extended periods of inactivity in flying (90 days or greater) shall require a check flight by a Club Approved Flight Instructor. 6. All members who fly Club aircraft must maintain a pilot's logbook to verify all flight time and to bear evidence as to the individual currency and capability to operate various types of aircraft. 7. Should any member of the Club be involved in an aviation incident, whether the aircraft involved is operated by the Club or not, that pilot shall notify the Safety Officer and be subject to a flight check by a Club Approved Flight Instructor before operating any Club equipment. 8. Approved Flight Instructors have the authority to refuse flight permission based on the results of any flight check. 9. In order to maintain Club's finances and to enhance pilot competency, all Active Members shall fly Club aircraft a minimum of twelve (12) hours a year during the twelve (12) month period from July 1 to June 30. a. Any unflown balance will be billed to the Active Members account on July 1. b. A minimum prorata amount of 1hr per / mo. will be required in the event that an Active Member resigns or elects to change to Inactive status. A. Club Regulations 1. Members holding current Student Pilot Certificates shall observe the following regulations, in addition to those imposed by the FAA: 2. A student pilot may fly the Club aircraft only if under the instruction of a Certified Flight Instructor who is a Club Approved Flight Instructor. B. Solo Flights 1. No student pilot shall be permitted to fly solo in Club aircraft until a Club Approved Flight Instructor has certified as to their capacity to fly that make and model of aircraft by individual log book endorsement. 2. No student shall be permitted to make solo cross-country flight until they have logged at least five (5) hours of solo time, three (3) hours of dual cross-country time, passed the Private Pilot written examination and secured an appropriate student certificate and log book endorsement from a Club Approved Flight Instructor who considers the student competent to fly cross-country. 3. Student pilots logging less than three (3) solo landings or one (1) hour of solo flight within the preceding thirty (30) calendar days will be required to pass a check flight. 4. Student pilots must obtain Board approval prior to flying solo after 1/2 hr. past sunset. C. Log Book Endorsement 1. Student pilots must be properly checked-out and have received a log book endorsement from a Club Approved Flight Instructor before being permitted to fly any Club aircraft. 2. The Club recommends that Student pilots take check rides with another Club Instructor (other than their primary instructor) prior to their FAA check ride. VI. CONTINUING PILOT EDUCATION A. Encouragement 1. All Club members possessing a pilot certificate are encouraged to attend at least two Continuing Education Classes each year. VII. OPERATIONS AND RULES OF FLIGHT A. Power to Ground Members 1. Any member of the Board of Directors shall have the power to ground any member of the Club for cause. The Board will take appropriate action in accordance with Article II - Section 5 of the Club Bylaws. A. Reserving Aircraft through the Schedule Master System 1. All aircraft must be scheduled in advance by accessing Schedule Master, the Club's computerized scheduling system. This process will help ensure that the aircraft is available when scheduled. 2. An aircraft schedule shall be maintained for each aircraft operated by the Club, and all flight shall be scheduled in advance. The time reserved should cover the period from the beginning of the pre-flight inspection until the aircraft is back at the home field, serviced, and ready for the next member to fly. 3. Members may access the Schedule Master system 24 hrs. per day, via the Internet or by a touch tone phone. 4. The information required for scheduling a flight is: Name, date and time time aircraft is desired, time aircraft will be ready for the next flight and destination of flight. 5. If the Active pilot has not taken an aircraft within 30 minutes of when it was scheduled, another Active Member may consider it canceled and use it during that scheduled time period. a. Make an attempt to contact the individual by phone, if at all possible. b. Leave a note in the hangar. c. Call Schedule Master's 800# or access it through the internet and reserve the desired time. d. If the flight extends past the previously scheduled time, make sure to schedule the extra time on Schedule Master. e. Notify the Secretary, or one of the Officers, of the circumstances prior to departure if possible. B. Individuals Authorized to Schedule and Fly the Club Aircraft 1. Active Members are allowed to schedule the Club aircraft. 2. Club Approved Flight Instructors may schedule the aircraft for their students who are Active members at the request of their student. Due to insurance limitations, Club Approved Flight Instructors may not fly the Club aircraft unless they are with their student who is an Active Member. a. If the Club Approved Flight Instructor is also an Active Member this restriction does not apply. 3. Club Approved Flight Instructors may schedule the aircraft and check out new candidates for Club Flight Instructors at the request of the Board of Directors. C. Cancellations 1. If the scheduled flight must be canceled for any reason, it is the member's responsibility to access the Schedule Master system and remove their name from the schedule as far in advance as possible. This gives someone else a chance to utilize that time frame. 2. Always be courteous to your fellow Club member and have the aircraft back on time. If you must return later than scheduled, access the Schedule Master system as early as possible and notify directly any member on the schedule that will be impacted by your late arrival. D. Responsibility 1. Each member shall be held responsible for the aircraft scheduled from the moment they commence the preflight inspection prior to flight until the aircraft has been properly serviced and secured after the flight. A. After Each Flight 1. Members shall fuel the Warrior up to the "tabs" or the Skylane with 30 gals. In each tank after each flight unless the flight is less than seven tenths of an hour. a. A calibrated sight gauge can be found in the "tackle box" in the Skylane's baggage compartment. b. If available, Members are expected to utilize self-serve fueling facilities. In the event a Member elects to use a full-service fueling service when a self-serve facility is available, the Member will be responsible for any difference in price. c. Members are to use extreme care when fueling the aircraft. Fuel nozzles must not contact the wing surface during fueling. 2. In the event that aviation fuel of the proper octane rating is not available, the next higher grade of aviation fuel shall be used. Automotive gasoline shall not be used in Club aircraft. A. Landings 1. Aircraft landings shall be made on regular Sectional designated airports and strips only. 2. No open field, beach or roadway landings allowed, except in an emergency. B. Run Ups 1. Aircraft shall be "run up" on clear asphalt, cement, or grass and not on any area with loose gravel or debris. C. Cross-Country Flights 1. For purposes of these regulations, any flight that exceeds fifty (50) nautical miles from home base, is over mountainous terrain, or is away from the field for a period exceeding three (3) hours shall be deemed a cross-country flight. 2. Pilots may schedule cross-country trips by accessing the Schedule Master system. Listing the destination of the flight is mandatory. 3. All cross-country flights beyond 250 statute miles or over four days require the approval of the Board of Directors prior to departure. 4. Flight plans are encouraged to be filed with the FAA for all cross-country flights. D. Expenses 1. A Club credit card is available in each aircraft's Finance Logbook and should be used for purchasing whenever possible. 2. The pilot shall pay for all other operating expenses and repairs incurred away from the home field. Legitimate expenses will be reimbursed upon presentation of bills and receipts to the Board. A. Information Supplied in Club Aircraft 1. The following information shall be posted or carried in all Club aircraft: · List of standard tower light signals, · Approved flight or owner's manual, · Pre-flight and post-flight checklists, · A no-smoking sign, · A Sectional map of the local flying area, and · The FAA registration number of that aircraft. XII. INSPECTION AND MAINTENANCE OF AIRCRAFT A. Club Responsibility 1. The responsibility for determining the type and amount of maintenance is vested in the Board of Directors, through the Maintenance Officer. B. Certified Mechanic 1. Maintenance on Club aircraft is normally performed by a FAA approved mechanic. 2. No individual may remove any unit from any aircraft for maintenance, unless specifically approved by the Board of Directors. The unit must be inspected by a FAA Certified mechanic prior to reinstallation on the aircraft. C. Engine Maintenance 1. Lubrication is prescribed by the appropriate aircraft flight manual. 2. An engine inspection is due every 100-tachometer hours of flight. A FAA Certified mechanic must accomplish this inspection and an entry must be made in the Aircraft Engine Logbook. 3. No individual may remove any unit from any engine for maintenance without express approval by the Board of Directors. The unit must be inspected by an FAA Certified mechanic prior to reinstallation on the engine. D. Fuel and Oil Inspection 1. Prior to each flight, the aircraft will be checked as to the amount of gas and oil carried. The drain on the gas sediment bowl and under-wing tank drains will be released for removal of foreign matter to drain free. E. Pilot's Responsibilities 1. It shall be the responsibility of each Club member prior to flight to see that the aircraft is airworthy and that all accessories are complete and in good working order. 2. A visual inspection of the aircraft will be accomplished prior to and after each flight. a. This general inspection will include checking the flight and control surfaces, engine, fuselage, cable, struts, tires, safety nuts and bolts, etc. 3. It shall be the pilot's responsibility to check the gas and oil before and after each flight. a. If fuel is available, the Warrior will always be left with both tanks filled to the tabs and the Skylane left with 30 gals. in each tank. b. On cross-country flights, either a one (1) hour reserve of fuel or sufficient fuel to reach an alternate airport, whichever is greater, shall be carried. 4. The pilot-in-command shall be responsible for properly securing the aircraft after each flight. a. Adequate steps must be taken to protect the aircraft from wind and weather, and all items of the post-flight checklist must be complied with. b. When securing the aircraft, ensure that all tie-downs are snug; all electrical systems are off, and controls locks are properly installed. c. Install windshield screen when direct sunlight condition is likely to occur. 5. When taxiing the aircraft on the parking ramp area, the yoke should be held back to reduce the load on the nose gear. On rough ground this is imperative. 6. Any member may ground a Club aircraft when deemed necessary in the interest of safety and/or in compliance with FAA, State or Local rules and regulations. a. Grounding is accomplished by attaching a note to the instrument panel of the aircraft and immediately notifying the Maintenance Officer. b. While tagged, the aircraft may not be started, taxied, or flown without specific approval of a member of the Board of Directors. Furthermore, the note may only be removed upon approval of a member of the Board of Directors. 7. All garbage must be removed from the aircraft after each flight and the cabin tidied up for the next member's use. a. A hand held vacuum cleaner is available in the hangar for Club use - don't be afraid to use it. A. Aircraft Hourly Rates 1. The hourly flight rates of aircraft are determined by the Board of Directors based on the operations and usage of the aircraft. 2. Effective December 12, 2006 the hourly rate for Warrior N3290Q is $80.00 per hour -- including fuel. 3. Effective December 12, 2006 the hourly rate for Skylane N8949G is $95.00 per hour -- including fuel. 4. Effective April 9, 2003 the hourly rate for the initial checkout in the Skylane N8949G is fixed at the same rate as the Warrior N3290Q. 5. Effective November 1, 2006 any active club member who introduces a individual who becomes an active member of the club shall receive $200.00 credited to there flight account. 6. Effective April 9, 2005 the board has the ability to evaluate the hourly rate for both aircraft and make adjustments as needed to meet the financial needs of the club. B. Application Fee 1. The Application fee is to be submitted with the application for membership form to the Club President. 2. This fee is refundable in the event the Board of Directors doesn't accept the application, or the pilot requesting membership elects to withdraw his/her application prior to formal acceptance into the Club. 3. Application fees are non-refundable once the applicant becomes a member of the Club. 4. Effective January 16, 2001, the Application fee is $350.00 C. Monthly Fees 1. Monthly dues are collected to help offset the fixed expenses and insurance costs that the Club incurs on behalf it its members. 2. Payment of the monthly dues can be sent directly to the Club Treasurer (see Club Roster for the name and address), or a check can be placed in the black deposit box located in each aircraft hanger. 3. Effective July 22, 2005, Active Members are assessed $30.00 per month for insurance and $60.00 for fixed expenses, which is due on the first day of the month. 4. Effective February 1, 2001, Inactive Members are assessed $10.00 per month, which is due on the first day of the month. 5. Club Approved Flight Instructors, that are not Active Members, are not assessed monthly dues. 6. The credits received from the Officer's Entitlements (see Section III.C.1-2) are not allowed to be used to offset monthly dues. A. Recordkeeping 1. A time and expense record must be logged in the on-board financial record after each flight. 2. The duration of each flight shall be computed by the installed Hobbs hour meter. a. All flying time shall be computed to the nearest tenth hour. b. If the meter is between numbers, the next higher tenth hour shall be used. 3. The receipt for any gasoline or oil purchased and your check for the net amount due must accompany each time chit. 4. Make sure that all items on the time and expense record are filled out completely. a. Items most frequently omitted are: Date, Name and Fuel Purchased. b. These items are necessary for accurate Club record-keeping. A. Guests 1. Guests are always welcome at the General Membership meetings, Club activities, and aboard all club aircraft. B. Use of Club Aircraft 1. Passengers may not be carried for compensation or hire; they can, however, share expenses. 2. No member of the Chuckanut Flying Club shall use any Club equipment for hire, nor shall the member rent or lend any Club equipment to any other person or group of persons for any purpose whatsoever. 3. Active Members holding a pilot certificate other than student pilot may carry non-members as passengers in Club aircraft, providing that the Club member is in command of the aircraft at all times. C. Pilot-In-Command 1. An Active Member must occupy the seat normally considered that of pilot-in-command, except in the case of a Club Approved Flight Instructor, or as approved by the Board of Directors. |
